Policies and FAQs

General Course Policy

In order to pass the Scholars Forum course, you must attend 12 events from the Scholars Forum schedule and complete three 500-700 word reflection essays over the course of the semester. You may have absences during the semester, either excused or unexcused, and you may still receive a grade of “Satisfactory” if you attend 12 approved Scholars Forum events. Please note that ANY event on the Scholars Forum Schedule, including Monday or Tuesday “Main” Forum, or any Alternate Forum event, counts toward your 12 events for the semester.

How to register for Scholars Forum events

You will receive a direct email invitation to join the Scholars Forum guide. The full schedule of Scholars Forum events is located in the NC State Guide app. Each event is listed as a “Session”. For each session you plan to attend, you should click the “+” or the “Add to my schedule” button. Some events have limited space available and will require registration. The registration window for these events opens three weeks in advance of the event. This means you need to check the schedule regularly. When the registration window opens, you may add the event to your schedule. If you find that you need to cancel your registration for an event, simply remove it from your schedule of events in the app at least 72 hours in advance of the event. This way people on the waitlist can be added to the event. If you are on the waitlist for an event and a space becomes available you will be automatically added to the event.

How to get Scholars Forum attendance credit

At each event that you attend for Scholars Forum credit, you must bring with you a phone or tablet with the NC State Guides app installed. At the event, a UHSP staff person will use their device to scan your unique NC State Guide QR code. Your QR code can be found in the “Event Check-in” tab of the app. Present your device with the QR code showing as you enter the event.

**Students who are participating in Scholars Forum cannot receive Forum attendance credit for events that they perform in during the course of the semester. Also, students will receive credit only once for attending the exact same Forum event more than once.

How to check your Scholars Forum attendance

Scholars Forum attendance is tracked in the WolfWare Moodle section associated with this course. You can find it by visiting https://wolfware.ncsu.edu. Visit https://www.useloom.com/share/7b4d1d7f3e40493290dbb2ff31c03c39 for a short video with instructions on how to check your attendance. 

Attendance milestones

By week 8 of the semester, you are expected to have attended at least 6 events.

By week 12 of the semester, you are expected to have attended at least 8 events.

By week 15 of the semester, you are expected to have attended at least 12 events.

*If you are registered for USP 110 and do not drop it by the deadline to drop classes, then you will still receive a grade for the course. (PLEASE NOTE: FRIDAY, AUGUST, 2021 IS THE LAST DAY TO WITHDRAW OR DROP A COURSE WITHOUT A GRADE.) This grade cannot be removed from your permanent transcript.

Scholars Forum etiquette

The staff of the UHSP and our various campus partners work very hard to provide you with the best Scholars Forum experience possible. The Scholars Forum speakers and performers we host in Main Forum are guests of the University Honors and Scholars Programs and NC State University. As members of this community, we hold you to a high expectation of good behavior in Scholars Forum events. Rude and disrespectful behavior at any Scholars Forum event will not be tolerated because it not only prevents everyone from taking advantage of our guests’ expertise and knowledge, but also reflects poorly on the University Honors and Scholars Programs. 

All students are expected to adhere to proper rules of etiquette while in Forum: 

  • Arrive on time for the event and stay for the duration of the event;
  • Turn off and put away cell phones, tablets, and laptops unless instructed otherwise; 
  • Put away newspapers, books, magazines, etc; 
  • Sit up and focus on the presentation; 
  • and when asking questions of Forum guests, remember to be respectful

Students arriving at events late will not be checked into the event and will not receive credit. Students who attempt to leave events early will be asked to verify their identity and will not receive credit for the event either. If you find you have a schedule conflict with an event you plan to attend, simply do not attend the event and make plans to attend something else later in the week.

Violations of Scholars Forum Etiquette during Scholars Forum or alternate Forum events are prohibited and can result in the loss of attendance credit and/or dismissal from the event. If a staff member tells you that you are not going to receive credit for an event, you must verify your ID.

Scholars Forum FAQs

1) What is the difference between “Main” Forum and “Alternate” Forum events?

You will frequently hear staff use the terms Main Forum and Alternate Forum. Main Forum refers to the regularly scheduled lecture series that takes place on Mondays (section 001) and Tuesdays (section 002) in the Fall semester and Mondays (section 001) in the Spring semester. Alternate Forum events are all the other events on the Scholars Forum schedule that count for Scholars Forum credit that happen outside of the regularly occurring Monday or Tuesday lecture series. Examples of Alternate Forum events include the book club, film series, field trips, and campus partner events.

2) Am I required to attend a certain number of Alternate Forum events (i.e. field trips, plays, etc.) in partial fulfillment of my USP 110/111 attendance requirements?

No. Although we encourage you to attend as many Alternate Forum events as you wish throughout the semester, you are not required to attend any.  If you do choose to attend an Alternate Forum event, we encourage you to plan and sign-up in advance since many of the options have limited spaces available.

3)  Can I choose to attend one of the Alternate Forum events described above in place of my regularly scheduled Main Forum every week?

Yes, you can attend an Alternate Forum event in place of your Main Forum event on any given week.

4)  May I attend more than one Scholars Forum event during a week?

Yes, you may attend as many events during any given week as you would like to, provided there are spaces available. Again, students are required to attend at least 12 Forum events by the end of the semester.

5)  When should I get my Guide App QR code scanned for attendance?

You MUST have your Guide app QR code scanned by a UHSP staff person upon entering the event you plan to attend. If you arrive 10 minutes after the event starts, you will not be scanned into the event and you will not receive credit. You also cannot have your QR code scanned after the event. Please keep in mind that it is your responsibility to follow the attendance guidelines listed for each event in the schedule. If there is a difference in how attendance will be taken at a specific event, the UHSP staff person managing the event will inform you upon your arrival.

6) How do I register for events that require it?

Some of the events on the Scholars Forum schedule have limited spaces available. When this is the case, registration will be required. Students register for these events in the NC State University Guides app following the instructions provided within the event description. Once you are registered for the event it will automatically be added to the “My Scholars Forum Events” tab in the app and you can set a reminder notification if you desire.

7) How do I cancel my registration for an event?

If your schedule changes or you are unable to attend a Scholars Forum event for which you are registered, you can cancel your registration in the NC State University Guides app by going to the “My Scholars Forum Events” tab and removing the event from your calendar. We ask that you cancel your registration at least 72 hours in advance so that people on the waitlist can make adjustments to their schedule as necessary in order to attend.

8)  How can I find out how many events I have attended?

You can use Wolfware to view the events you’ve attended online at https://wolfware.ncsu.edu/. For full instructions on how to check your attendance, please view the short instructional video at https://www.useloom.com/share/7b4d1d7f3e40493290dbb2ff31c03c39.

9) What if I am missing credit for an event I attended?

Please note that it will typically be several days before your attendance is entered into the WolfWare (Moodle) grade book after an event. If you believe you are missing credit for an event that you attended, you can complete this form indicating the event for which you believe you are missing attendance credit.

10)  Whom should I talk to if I have questions about USP 110/111?

Please talk with your UHSP advisor. And please remember: We have several work-study students who work in the UHSP office, generally for only a few hours each week. While they are excellent folx and may frequently be able to help you, they may not always be able to accurately answer all of your questions. If you find they are not able to help you, please be patient with them and wait until you are able to speak with your advisor. Everyone on the UHSP staff will treat you with respect, and we expect the same in return.

11) How do I request an event be considered to be added to the Scholars Forum schedule?

Great question! We are glad you asked. We love hearing from students, faculty, and campus partners about events happening on campus and in the Triangle that we should consider adding to the Scholars Forum schedule. We receive many such requests each semester. There are two main guidelines to keep in mind and then there is a  short form that must be completed. First, all events must be sponsored by a University college, academic, or administrative department. Then, we must receive all such requests via the form below no later than two weeks in advance of the proposed event. This allows us time to find staff for the event and to properly advertise it to our students. If you think you have an event that fits this description, please complete this request form. If you have any questions, please contact Cliff Parker, UHSP Program Coordinator, at caparke7@ncsu.edu.